MiALA Annual Conference Location Guidelines & Submission Form
Proposals for the 2019 Annual Conference should be submitted to the MiALA Board of Directors by Monday, April 2, 2018.
The individuals listed on this proposal will be considered prospective Conference Planning committee members. If your group's proposal is selected, then you will need to name a Chair and find additional committee members as needed to fill all the responsibilities.
Here are the general requirements for conference dates and locations:
The conference should be held from Wednesday evening thru Friday afternoon the second or third week of May (May 8-10 or May 15-17, 2019).
The conference center must be able to accommodate a minimum of 250 people. The facilities must include
An auditorium or similar room for the keynote speaker and business meeting;
A ballroom or similar space for lunch;
IT staff, reliable Wi-Fi and/or direct Internet access for all participants, and projectors and screens (as needed);
Enough meeting rooms for up to 5 simultaneous breakout sessions that can seat approximately 50 people each; and
Adequate open space (i.e., banquet room, e.g.) for poster sessions.
If the conference center is adjacent to a hotel, check that a large block of rooms can be reserved for attendees.If the conference center is not adjacent to a hotel, a block of rooms must be reserved at a nearby hotel.
We will need a proposed site for an opening reception the evening before the conference begins (May 8th or 15th).
There must be an adequate number (10-12) of restaurants within walking distance of the conference hotel for dinearounds. If the conference hotel is not within walking distance of a variety of restaurants, the the Conference Planning committee will need to plan dinner at the hotel OR make transportation arrangements (e.g., busses).
If your group is interested in submitting a proposal, fill out the online form here.
Upon submitting your form, please send any additional information to be considered with your proposal (including but not limited to: Hotel Room block proposals, conference center(s)/event location(s) proposals, menus, and A/V price lists) to the MiALA Administrative Assistant, Heather Ladiski, at email@example.com.
Proposals are due Monday, April 2, 2018. The Board of Directors will make a decision by April 30th, and all those who submitted proposals will be notified. Upon approval, the MiALA Administrative Assistant will secure contracts with the conference center/event facilities/hotels and conference planning will commence. The 2019 Annual Conference location and Conference Planning committee members will be announced at the 2018 Conference in East Lansing.